In short:
- Almadani Translation has no relationship or partnership with Saudi Aramco. This article is general information only.
- Registration is done through Aramco’s official supplier pages, which are the only reference for current requirements.
- The registration form asks for your company name in Arabic as shown on the Commercial Registration, plus its official English translation.
- We translate the full company file as a stamped certified translation, and can sign an NDA on request.
Many small and mid-sized firms in Al Khobar, Dammam and Jubail hope to join Saudi Aramco’s supplier or contractor base. The journey starts with an administrative step that looks simple: Aramco vendor registration through the official channel. Yet files often stall for reasons that have nothing to do with the company’s capability, such as an English company name spelled three different ways across three documents.
This article explains where translation fits into a registration file and the mistakes we see most often at our Khobar branch. To be clear from the start: we are not registration consultants, we have no link to Aramco, and our role is limited to certified translation.
Where to start
Always begin with the Become a Supplier page on Aramco’s website. It sets out the current conditions, the forms and how to apply online. Requirements differ by category, for example material suppliers, service providers and local manufacturers, and each has its own forms.
Do not rely on checklists shared in group chats or on another company’s experience. Requirements are updated, and what was enough two years ago may not be enough today.
Common documents in a company file
According to Aramco’s supplier page at the time of writing, local companies are typically asked for documents such as:
- A valid Commercial Registration (CR), plus the head-office CR when applying under a branch CR.
- A Zakat certificate.
- A VAT registration certificate.
- A GOSI certificate.
- A Chamber of Commerce membership certificate.
- A bank letter with account details.
- Ownership details and an authorised-signatory letter.
- Activity-specific licences where relevant.
Some of these are issued in Arabic only; others are bilingual. Which ones need translating depends on the portal instructions and the form, not on us. In practice, large organisations often expect a clear English version of founding documents such as the Articles of Association, and sometimes of the CR itself.
Watch the expiry dates
The form requires certificates to remain valid for a period after submission. If your Zakat or GOSI certificate is about to expire, renew it first and then have it translated, so you do not pay to translate a replacement a few weeks later.
Your English company name: the detail that causes the most trouble
The registration form asks for the company name in Arabic exactly as on the CR, together with the official English translation of that name. Problems start when the English name on the company stamp differs from the bank letter, and both differ from the website.
How to keep it consistent
- Agree on one English name, ideally the one already shown on your CR if there is one.
- Give it to the translator at the start and ask for it to be used verbatim in every document.
- Check abbreviations such as Co., Est. and LLC; having them on one page and not another invites questions.
- Spell the owner’s and signatory’s names exactly as in their iqama or passport.
Our corporate and contractor document translation service starts every file with one question: what is your approved English name? Everything else is built around it.
Translation and authentication are different things
A certified translation means a licensed office has rendered the content accurately and stamped and signed it. Authentication by the Chamber of Commerce or another body is a separate step, carried out by that body. If you need both, confirm the correct order before you begin.
Why translate the whole file in one place?
- Consistent terminology across all documents, such as “General Manager” or “Managing Partner”.
- One company name and one spelling for every person.
- Every document checked by a second translator before delivery.
- One delivery schedule for the entire pack.
If your file includes contracts with clients or subcontractors, we can cover them through our legal and contract translation service.
Confidentiality
Company documents contain sensitive financial and banking data. We treat them as confidential and can sign a non-disclosure agreement (NDA) before you send anything.
How to order
Send clear PDFs on WhatsApp together with your approved English company name. We review the file and send a quote and delivery time before starting. Stamped electronic copies arrive on WhatsApp, and printed copies can be collected from our Al Khobar branch, Sunday to Thursday. For anything else, contact us. If your business also imports through Dammam, see our guide to bill of lading translation.
FAQ
Do you help with the supplier portal itself?
No. We are a translation office only. The company completes registration through the official channel.
Can you guarantee our file will be accepted?
No translation office can. We guarantee an accurate, consistent and stamped translation; acceptance is the receiving organisation’s decision.
Do you translate from languages other than Arabic and English?
Yes, we work with virtually any language, which helps if you hold documents from a foreign partner.
Can you sign an NDA?
Yes. Ask before sending your documents and we will arrange it.
Note: Registration requirements change, and Saudi Aramco’s official supplier pages are the only reference. This article is general guidance. There is no contractual relationship or partnership between Almadani Translation and Aramco.
Written by the Almadani Translation Team · Information last reviewed: October 2026